Name

1. This Association shall be known as the Catholic High Alumni.

Place of Business

2. Its place of business shall be at 9 Bishan Street 22 Catholic High School (Secondary), Singapore 579767 or at such other place or places as the Executive Committee shall decide, subject to the approval of the Registrar of Societies.

Objects

3. i) To promote friendship, understanding and co-operation amongst the members.
ii) To promote physical, cultural and general well-being of the members.
iii) To provide opportunity for the exchange of ideas and views amongst the members.
iv) To assist in every way possible the development of the Alma Mater.

Membership

4. There shall be three classes of members viz:
a) Associate
b) Ordinary (Life)
c) Honorary

5. a) Any person of or above the age of 16 years and having left the Alma Mater may apply to become an:
i) Ordinary (Life) Member provided he is not a full-time student or undergraduate; or
ii) Associate Member if he is a full-time student or undergraduate and below the age of 25.

b) An Associate Member may apply to convert his membership to Ordinary (Life) Membership upon attaining the relevant eligibility requirements and payment of applicable fees. Unless the membership is converted as aforesaid, it shall automatically expire on the Associate Member attaining the age of 25.

c) Any person who has been the principal or a member of teaching staff of the Alma Mater and who has rendered distinguished services to the Association or to the Alma Mater may be nominated by the Executive Committee for election at the Annual General Meeting to Honorary Membership of the Association provided that such nomination shall be clearly stated in the notice calling the Annual General Meeting.

d) An Associate Member or Honorary Member shall not have any vote, hold office or have any say in the management of the Association. Only Ordinary (Life) Members shall have the right to vote, hold office and have any say in the management of the Association.

e) All new applications for Associate and Ordinary (Life) Membership or applications for conversion of membership shall be proposed and seconded by existing members and shall be submitted to the Executive Committee in the prescribed form.

f) Upon approval of the Executive Committee and upon payment of the applicable entrance fee and/or Subscription, an applicant shall become an Associate or Ordinary (Life) Member of the Association.

g) The Executive Committee shall have the power to determine any questions relating to membership eligibility, to waive any requirements where it is in the interest of the Association to do so and to approve or reject applications accordingly.

h) The number of Associate, Ordinary (Life) and Honorary Membership respectively is not limited.

Entrance Fees, Subscriptions and Other Dues

6. The Entrance Fee for Associate and Ordinary (Life) Members shall be as determined by the Executive Committee.

7. The Subscriptions for Associate or Ordinary (Life) Members and the manner of payment shall be as determined by the Executive Committee.

8. In the event that any member shall fail to pay any Subscription or other
dues to the Association within 14 days of being notified of such default, the
Executive Committee may in its discretion suspend the member’s rights
and privileges of membership and/or revoke the membership.

9. The Executive Committee shall be empowered to revise the rates of
Entrance Fees and Subscriptions from time to time. Any special
subscription for particular purposes may only be raised from members
with the consent of the General Meeting.

GENERAL MEETING:

10. The management of the Association is vested in the General Meeting. The
President or in his absence, one of the Vice-Presidents shall preside at
the General Meeting. When the President or the Vice-Presidents are
absent or neither one of them is prepared to be the Chairman, the
members present shall elect a member amongst themselves to chair the
meeting. At least fifty (50) voting members or one-fifth (1/5) of the total
number of members eligible to vote, whichever is lower, must be present
in person or by proxy at the General Meeting to constitute a quorum.

11. An Annual General Meeting shall be held in March of each year. At other
times a general meeting must be called by the President on the request in
writing of not less than one tenth of the members and may be called at
any time by order of the committee.

12. At least two weeks notice shall be given of an Annual General Meeting
and save as provided in Rule 34 of these presents, at least ten days
notice of any other general meeting and particulars of its agenda will
be posted on the Association’s notice board four days in advance of the
meeting. The following matters will be dealt with at the Annual General
meeting.

a) To accept the Report of the Executive Committee.
b) To approve the accounts of the Association for the preceding year.
c) To elect members to the Executive Committee to fill the vacancies
arising from retirement and resignation at or immediately prior to
the Annual General Meeting.
d) To elect a President from amongst the members of the Executive
Committee.
e) To transact other matters which may properly be transacted at a
General Meeting.

13. In the event of there being no quorum a general meeting shall be
adjourned to the same day in the following week at a place and time to be
appointed and should the number then present be insufficient to form a
quorum, those present shall be considered a quorum but they shall have
no power to alter, amend or make additions to any of the existing rules.

14. Every Ordinary (Life) Member shall have one vote and in case of a tie, the
Chairman of the meeting shall have a casting vote.

15. a) The members of the Executive Committee and the President shall
be elected at the General Meeting by way of poll.
b) When the Chairman of the meeting or not less than one-tenth (10)
of voting members present demand a poll on any matter, the voting
thereon shall be taken by way of poll.

EXECUTIVE COMMITTEE

16. a) The Executive Committee shall consist of:
i) sixteen (16) elected members; and
ii) not more than six (6) nominated members approved by two-thirds
(2/3) of the total number of elected members.
In addition to a President who is elected at the Annual General Meeting,
the Executive Committee shall appoint among themselves:
Two Vice Presidents
An Hon. Secretary
An Hon. Asst Secretary
An Hon. Treasurer
b) Nominated members shall have the same duties and powers as
elected members and shall serve until the next Annual General
Meeting.

17. The Executive Committee shall have power to appoint such Committees
and/ or Sub-Committees with such duties and powers which have been
vested in the Executive Committee as it may think fit for the achievement
of the objects of the Association.

18. a) The Preparatory Committee shall automatically become the first
Executive Committee after the first General Meeting.
b) The members due for retirement by rotation shall be those who
have served longest on the Executive Committee. Where there are
equal seniority in service, the retirement shall be decided by way of
drawing lots.

19. The Executive Committee may co-opt any eligible member of the
Association to fill a casual vacancy in the Executive Committee. Any
person so co-opted shall serve until the next Annual General Meeting.

20. A committee meeting shall be held at least once every 2 months after
7 days’ notice to committee members. The President may call a
Committee meeting at any time by giving 2 days’ notice. At least one half
of the committee members must be present for its proceedings to be valid.

21. The President or in his absence one of the Vice-Presidents shall preside
at the meeting of Executive Committee. When both the President or the
Vice- Presidents are absent or neither one of them is prepared to be the
Chairman, the members of the Executive Committee present shall elect a
member amongst themselves to be Chairman of the Meeting.

22. Where there is a difference in opinion on any subject matter, the decision
shall be put to vote. Every member of the Committee present shall have
one vote and in case of a tie, the Chairman shall have a casting vote.

23. The duty of the committee is to organise and supervise the daily
activities of the Association and to make decisions on matters of its
running when the general meeting is not sitting. It may not act contrary
to the expressed wishes of the general meeting without prior reference
to it and always remains subordinate to the general meetings.

24. The Committee has power to authorise the expenditure of a sum not
exceeding $2,000.00 per month from the Association’s funds for the
Association’s purposes.

25. Any member of the Committee absenting himself from three meetings
consecutively without satisfactory explanation shall be deemed to have
withdrawn from the Committee.

OFFICE BEARERS

26. The duties of the office-bearers are as follows:
a) The President shall act as Chairman at all general and committee
meetings. He shall also represent the Association in its dealings
with outside persons.
b) The Vice-President shall deputise for the President in the latter’s
absence.
c) The Hon. Secretary shall keep all records, except financial, of the
Association and shall be responsible for their correctness. He will
keep minutes of all general and committee meetings.
d) The Hon. Asst. Secretary shall assist the Hon. Secretary in the
performance of his duties.
e) The Hon. Treasurer shall keep all funds and collect and disburse all
monies on behalf of the Association and shall keep an account of
all monetary transactions and shall be responsible for their
correctness. He is authorised to expend up to $500.00 per month
for petty expenses on behalf of the Association. He will not keep
more than $500.00 in the form of cash and money in excess of this
will be deposited in a bank to be named by the Committee.
Cheques drawn on the banking account shall be signed by any two
(2) of the following three (3) office bearers, namely the Hon.
Treasurer, the President and the Hon. Secretary.

27. All office bearers shall be eligible for re-appointment if elected or
nominated to the Executive Committee in accordance with these Rules,
save and except the office of the Hon. Treasurer shall not be held by the
same person for more than two (2) consecutive terms.

AUDITOR

28. The Executive Committee shall yearly appoint a qualified accountant to
be the auditor of the Association. The auditor shall audit the yearly
accounts of the Association and shall present a report thereon to the
Annual General Meeting. The auditor need not be a member of the
Association but if he is a member, he should not be serving on the
Executive Committee concurrently.

TRUSTEES

29. If the Association at any time acquire any immovable property such
property shall be vested in Trustees subject to a declaration of trust.
Trustees are to be appointed from amongst the members at a General
Meeting. Any trustee may at any time resign his trusteeship. If a
trustee dies or becomes lunatic or of unsound mind or is absent from
the Republic of Singapore for a period of one year or ceases to be a
member of the Association he shall be deemed to have resigned his
trusteeship. If a trustee is guilty of misconduct of such a kind as to render
it undesirable that he continues as a trustee, a General Meeting may
remove him from his trusteeship. Vacancies in the trusteeship may be
filled at a General Meeting, but the number shall not be greater than five
or less than two. Notice of any proposal to remove a trustee from his
trusteeship or to appoint a new trustee to fill a vacancy must be given by
affixing in the premises of the Association a document containing such
proposal at least two weeks before the meeting at which the proposal is to
be discussed. The result of such meeting shall then be notified to the
Registrar of Societies for approval

PUBLIC STATEMENTS

30. Public statements, including circulars, letters, press release, pamphlets
etc. must first have the approval of the Executive Committee before their
release.

VISITORS AND GUESTS

31. a) A Visitor’s Book shall be kept in which shall be entered the names
of all visitors and guests, together with the signatures of the
members nominating them and the dates of their visits. No person
shall be a visitor or guest till his name has been entered in this
book.
b) The Executive Committee reserves the right to refuse admission of
any visitor or guest into the Association premises.

PROHIBITION:

32. a) Gambling of any kind such as playing of paikow or mahjong
whether for stakes or not, are forbidden in the Association’s
premises. The introduction of materials for gambling or opium
smoking and of bad characters into the premises is prohibited.
b) The funds of the Association shall not be used to pay the fines of
members who have been convicted in Court nor shall they be used
for donations, presents or any purposes in connection with any
political parties or trade unions or any purposes which are not for
the furtherance of the objects of the Association.
c) The Association shall not attempt to restrict or in any other manner
interfere with trade or prices or engage in any trade union activities.
d) The Association shall not hold any lottery, whether confined to its
members or not, in the name of the Association or its officebearers, Committee or members.
e) The Association shall not indulge in any political activity or allow
its funds and/or premises to be used for political purposes.

EXPULSION

33. Any member who willfully contravenes any of the Rules of the Association
or who acts in a manner prejudicial to the interest of the Association or
who has been convicted by a Court of Law for a criminal offence, may
subject himself to disciplinary action of the Association in the following
manner:
a) The Executive Committee shall appoint a Disciplinary Committee
consisting of three members selected from amongst the Ordinary
(Life) members of the Association.
b) The Disciplinary Committee shall investigate into the complaints
and make a report to the Executive Committee.
c) The Executive Committee shall act on the report of the Disciplinary
Committee and impose one of the following punishments on the
member if he is found at fault:
i) Warning
ii) Suspension of membership for a period of not more than
one year.
iii) Expulsion

AMENDMENT TO RULES

34. a) No alteration or addition to these Rules shall be made except by at
least a 2/3 majority of the members present and entitled to vote at
the General Meeting. At least two weeks prior notice must be given
to call a general meeting for this purpose and the proposals to
amend the Rules must be clearly and precisely stated in the notice.
b) No alteration or addition to these Rules shall cone into force
without the prior sanction of the Registrar of Societies.

INTERPRETATION

35. In the event of any dispute or question arising amongst the members
concerning the rights and obligations of membership, they shall refer the
same to be resolved by the Executive Committee which may, if it
considers the matter to be sufficient importance or interest, convene a
General Meeting for the resolution of the matter. Should the members fail
to resolve the matter, they may bring the matter to a court of law for
settlement.

DISSOLUTION

36. a) The Association shall not be dissolved, except with the consent of
not less than 3/5 of the total number of voting members of the
Association expressed in person at a general meeting convened for
the purpose.
b) In the event of the Association being dissolved as provided above,
all debts and liabilities legally incurred on behalf of the Association
shall be fully discharged and the remaining funds if any, will be
contributed to such charitable institutions as may be decided by the
general meeting.
c) Notice of dissolution shall be given within 7 days of the dissolution
to the Registrar of Societies

Updated: 19 March 2022